Recommended email software

eM Client

eM Client is a personal information manager (like MS Outlook). Using emClient has the following advantages:

  • Appearance and operation like you are used to from Outlook
  • You can edit your emails, calendar and contacts offline
  • Seamless integration of your e-mails, calendars and contacts from the university-wide myOffice system
  • free for up to two IMAP accounts
How do i set-up my email account?
Click on "Menu" --> "Tools" --> "Accounts" and select "Email" --> "Other

Account type "IMAP"; Incoming server: "imap.hs-wismar.de"

Outgoing mail server: smtp.hs-wismar.de
How can I connect my (myoffice) calendar to emClient?
myoffice synchronization settings
  1. Log into myoffice
  2. Click on "Settings" --> Tab "Synchronization".
  3. Add your "calendar", "task list" and "address book" for synchronization

Copy the URL from the browser window to the clipboard
  1. Open a browser window and go to the calendar URL: myoffice.hs-wismar.de/caldav
  2. Identify yourself with your user ID
  3. Click on "Calendars" --> "My username (e.g. stxxxxx)" --> then on the calendar with your name
  4. copy the URL from the browser window to the clipboard

    In eMCllient click on "Menu" --> "Tools" --> "Accounts" and select "Calendar" --> "CalDAV

    1. Paste the copied URL from the clipboard
    2. Enter your username
      How can I connect my (myoffice) contacts to emClient?
      myoffice synchronization settings
      1. Log into myoffice
      2. Click on "Settings" --> Tab "Synchronization".
      3. Add your "calendar", "task list" and "address book" for synchronization

        Copy the URL from the browser window to the clipboard
        1. Open a browser window and go to the calendar URL: myoffice.hs-wismar.de/carddav
        2. Identify yourself with your user ID
        3. Click on "Addressbooks" --> "My username (e.g. stxxxxx)" --> then on the address book with your name
        4. copy the URL from the browser window to the clipboard

        In eMCllient click on "Menu" --> "Tools" --> "Accounts" and select "Contacts" --> "CardDAV

        1. Paste the copied URL from the clipboard
        2. Enter your username
        How can I encrypt and sign my e-mails?
        1. Apply for a personal email certificate from the University of Wismar
        2. In the emClient click on "Menu" --> "Tools" --> "Settings"
        3. Click on "Sign and encrypt" --> "Certificates and keys".
        1. Click on "Add certificate/key
        2. Select the certificate you received from HS Wismar CA
        3. Enter the PIN for your certificate
        4. The import of your certificate should be successfully completed
        Successfully imported certificate

        1. Click on "Account Policies".
        2. Select "Sign messages digitally by default" and "Include certificates / keys" in outgoing messages
        3. With this setting all your sent messages are automatically signed and thus verifiable for the recipient. In addition, your public key will be attached to all your sent messages so that the recipient can send you an encrypted email.

        1. If you want to encrypt an email please click on the lock (see below)
        2. ATTENTION: You can only encrypt emails to recipients from whom you have a public key (your email program usually remembers the key automatically the first time you receive a signed email from the recipient).
        Encrypting an email

        Thunderbird


        • Email client for sending and receiving messages, managing calendars, contacts and tasks.
        • Integration of your e-mails, calendars and contacts from the university-wide myoffice system


        Download Thunderbird and install the standard version 

        How do I set up my email account in Thunderbird?
        1. There are several ways to create an account:
        2. after the 1st start see pictures on the right or
        3. Open up the following functions in the menu: File -> New -> Existing e-mail account

         Fill in the 3 areas, check the box for Save Password
        --> Next


        In the new window, click on Edit manually and change the fields as in the picture --> Done

         

        IMAP
        Inbox server: imap.hs-wismar.de; 993; SSL/TLS;Password, normal
        Outgoing mail server: smtp.hs-wismar.de; 25; STARTTLS; Password, normal
        Username: your full email address

        How can I manage my myOffice calendar via Thunderbird?

        preparatory tasks:
        To use the functions of Thunderbird - such as calendar, tasks, files and notes - for synchronization with (groupware)myoffice in addition to e-mail, activate them via the user account management--> groupware activation.

        myoffice synchronization settings
        1. Log into myoffice
        2. Click on "Settings" --> Tab "Synchronization".
        3. Add your "calendar", "task list" and "address book" for synchronization
        Copy the URL from the browser window to the clipboard
        1. Open a browser window and go to the calendar URL: myoffice.hs-wismar.de/carddav
        2. Identify yourself with your user ID
        3. Click on "Addressbooks" --> "My username (e.g. stxxxxx)" --> then on the address book with your name
        4. copy the URL from the browser window to the clipboard

        Openening Thunderbird and viewing the Calendar Window


        1. Create Calendar
        2. By double-clicking on the area (green see picture above) you can create a new calendar.
        3. In Network, select --> Next
        4. Select CalDAV and copy the address line from the clipboard to the Address field, check the box for offline support. --> Next

        On the left side you will now see your calendar, which now synchronizes with Thunderbird.

        How can I encrypt and sign my e-mails?

        Apply for a personal email certificate from Wismar University, import it into your browser and export it as described.

        Import the certificate into Thunderbird:

        Tools -> Settings -> Advanced -> Certificates -> Manage Certificates -> Import
        Change the settings in Tools -> Account Settings -> S/MIME Security
        Select your personal certificate for digital signature and encryption, set the settings as shown in the picture.

        Encrypt individual e-mails

        ATTENTION: You can only encrypt emails to recipients from whom you have a public key (your email program usually remembers the key automatically the first time you receive a signed email from the recipient).

        Write an e-mail and encrypt it by selecting Encrypt message in the menu under S/MIME --> Encrypt message


        Microsoft Outlook

        • Email client for sending and receiving messages, managing calendars, contacts and tasks.
        • Integration of your e-mails, calendars and contacts from the university-wide myoffice system
        How do i set up my Outlook email account?

        Step 1: Create a new email account (Office 2016)

        1. Click on "File" in the menu bar, "Information" in the submenu and then on the "Account Settings" button.
        2. In the appearing window click on "New...".

        Step 2: Selecting the server type and manual configuration

        In the window "Add account" select the option "manual configuration or additional server types" and click "Next".


        In the following window please select "POP3 or IMAP" and then click "Next".

        Step 3: Enter all necessary data


        1. Your name: Your first and last name
        2. E-mail address: Your complete e-mail address
        3. Account type: IMAP
        4. Incoming mail server: imap.hs-wismar.de
        5. Outgoing mail server: smtp.hs-wismar.de
        6. Username: your full email address
        7. Password: Your password

          Then click on the "Further settings" button. 

          Step 4: Enable authentication for outbound server


          Select the "Outgoing mail server" tab and tick the "Outgoing mail server (SMTP) requires authentication" checkbox.


          1. Click on the "Advanced" tab and select "TLS" from the "Use the following encrypted connection type:".
          2. Make sure that the input field for "Incoming mail server (IMAP):" contains the default port "143" and for "Outgoing mail server (SMTP):" the default port "25".

          Click on "OK", then on "Next" and on "Finish". This completes the client configuration. 

          How can I manage my myOffice calendar via Outlook?

          Calendar synchronization via CalDAV Synchronizer

          CalDav Synchronizer is an Outlook plug-in and can be used to synchronize the GroupOffice calendar, tasks and address book with Outlook. The software is available as AGPL license and can be used freely on business and private devices. Supported Outlook versions are: 2016, 2013, 2010 and 2007.

          Download the software: Outlook CalDAV Synchronizer from: sourceforge.net/projects/outlookcaldavsynchronizer/

            Step 1: Synchronization settings in myOffice


            myoffice synchronization settings
            1. Log into myoffice
            2. Click on "Settings" --> Tab "Synchronization".
            3. Add your "calendar", "task list" and "address book" for synchronization

            1. Installation with the default values
            2. Plugin is activated by restarting Outlook 

            1. Select the" CalDAV Synchronizer" tab in the menu bar
            2. Click on "General Options" below this tab
            3. In this window deactivate the point: "Automatically check for newer versions
            4. close window

            1. Select the" CalDAV Synchronizer" tab in the menu bar
            2. Select Synchronization Profiles and click the button with the green cross (add new profiles) in the window that opens.
            3. Select and confirm Generic CalDav/CardDav as profile type

            [Translate to English:] DAV-URL im Browser

            1. name: freely selectable
            2. Outlook folder: Select outlook data file Calendar
            3. Activate "Synchronize items immediately after change
            4. DAV-URL:

            • Opening the URL address in the browser: myoffice.hs-wismar.de/caldav/
            • Register with the access data of the IT Service and Media Center
            • Change to the calendars/<loginname >/ folder
            • Under Nodes open the "Calendar" with your name
            • Copy the URL and paste it into the text field: DAV Url


            5. username, password and email address: "your login data
            6. button: activate "Test or discover settings
            7. Close window with "OK

                list

            1. djcglass
            2. xgcbxfydf
            3. ydfjydfysdf
            4. sdgklasg

             

             

            How can I encrypt and sign my e-mails?
            1. Apply for a personal email certificate from the University of Wismar and install it
            2. In your browser settings, navigate to Manage certificates and export the personal certificate with private key
            3. (keep the entered password safe)
            4. In Outlook click on: --> File --> Options --> Trust Center and open the settings

            1. Switch to email security and click the Import/Export button 
            2. With "Browse" ...  in the upper selection, select the certificate that you have previously exported
            3. Enter the corresponding password

              1. Close the window and open the settings in the Encrypted E-Mail Messages area.
              2. In the Preferred security settings field, select your certificate and activate all fields

              1. Close all settings with OK and open a new e-mail
              2. Via Menu --> Options the e-mail can be signed and/or encrypted.

              MS Office for staff

               How do I get MS Office?

              MS Office for students

               How do I get MS Office?

              Contact


              macOS

              Apple Mail is the standard application for macOS to connect and manage any number of POP and IMAP accounts. Advantages of this application are the comfortable operation with large data volumes, easy integration of existing, system-wide Internet accounts and secure, separate handling of mail data and mail identities. Calendar and contact data of myoffice.hs-wismar.de can be imported via the integrated macOS applications "Calendar" and "Contacts".

              How do i set up my Apple mail?
              An initial setup of Apple Mail always starts with the wizard, which offers templates for various providers. Start with "Other mail account ...".
              Fill in the corresponding fields with your login data.
              An initial setup of Apple Mail always starts with the wizard, which offers templates for various providers. Start with "Other mail account ...".

              Fill in the corresponding fields with your login data.

              After "Log in" the detailed setup with the corresponding information for incoming and outgoing mail servers takes place. The SSL protocol for secure file transfer is automatically activated.

              Apps other than "Notes" cannot be connected to Apple Mail.

              By default, the "Column layout" is activated.

              This can be changed under "Settings > Display > Use Classic Layout".
              How can I connect my (myoffice) calendar to Apple Calendar?
              In Apple Calendar, select "Add account..." and the option "Other CalDAV account...".

              The account type must be set to "Manual", then enter your own user name and password and the server address (myoffice.hs-wismar.de). The synchronized myoffice calendar with all entries will then be available.
              How can I connect my (myoffice) contacts to Apple contacts?
              In Apple Contacts, after "Add account..." and "Other contacts account...", also select the option "Manual" and complete your details as shown.

              With a small delay, all contacts that have been added to the groupware ("Address Book") manually or via group vcf should appear in the contact list.

              iOS

              Technically, the mail client for iPhone and iPad is the same, but the interface is adapted to the different screen sizes. iOS for iPhone and iPad allows you to manage any number of email accounts. In the following the setup under iOS 11 on the iPhone.

              How do i set up Mail in iOS
              Since iOS 11, e-mail accounts are no longer configured under "Settings > Mail" but under "Settings > Accounts & Passwords". There please select "Add account...".
              We choose "Other ..." to set up the university account.
              Since iOS 11, e-mail accounts are no longer configured under "Settings > Mail" but under "Settings > Accounts & Passwords". There please select "Add account...".

              We choose "Other ..." to set up the university account.

              In addition to the "Mail-Account" requested by us, the CalDAV- and CardDAV-accounts (see above, under "How can I connect myoffice-calendar/contacts with Apple calendar/contacts?") can also be inserted from here.

              In the next step, the essential information about the account is requested.

              All detailed information about the incoming and outgoing mail server is then required. SSL is activated automatically.

              The account will then appear separately in the mail application with the description of your choice. Mail accounts can be temporarily switched on and off via "Accounts & Passwords" ("Holiday Mode").