The scope of the workshop includes, but is not limited to, the following engineering areas:

  • Automation
  • Civil Engineering
  • Communications and Signal Processing
  • Mechanical and Production Engineering
  • Electrical Engineering
  • Computer Science
  • Maritime Studies and Transport Operations

Important Dates

Full paper submission due: 28.02.2019 (extended deadline)

Notification to authors: 30.03.2019

Camera-ready paper due: 15.04.2019

Registration deadline for authors: 06.05.2019

Instructions for Authors

Submission of the Full Paper

Submission of the Full Paper

The conference committee has decided to submit the proceedings for inclusion in the IEEE Xplore library. This way, your publication will be available online for longer and will be easier to find by other researchers. In addition, an extended and revised version of the best papers can be published in the IAPGOS open access journal.

Please be advised that your article will be submitted for inclusion in the IEEE Xplore database if the following conditions are met:

  • Your article topic is within the IEEE Xplore Database scope, i.e. it concerns broadly understood engineering
  • The article will receive at least two positive reviews
  • The copyright form is filled and sent (more information about this soon)
  • The paper passes the anti-plagiarism check


The contributors must prepare the paper using the official templates linked below:

LaTeX and Microsoft Word Template

The best method of ensuring that your paper meets the format requirements is to copy and paste the article into the template file. The paper is required to be original, stating the main contributions of your work and to be written in English. All papers will be double blind reviewed.

General guidelines are:

  • Paper Length: Minimum of 2, maximum of 6 pages, including figures, tables, references, authors' names and affiliations
  • Paper Size: US letter (8.5 x 11 inches), A4 (210mm x 297mm)
  • Fonts: Please embed fonts used in your PDF file. Type 3 fonts are not allowed.
  • Upload File Format: PDF (.pdf)
  • Advised File Size Limit: 2.0Mb
  • Please do not add page numbers
  • Please do not apply security settings
  • Max. abstract length: 250 words
  • Authors must not put any name and affiliation information in the full paper (double blind review)

Submit Paper via EDAS

Submission of the Camera-ready Paper

Subsequent to the review process, accepted papers have to go through the following steps (please read the instructions carefully):

  1. Make sure to consider all reviewer comments in your camera-ready version and update the paper accordingly
  2. Do not forget to include all authors' names and affiliation in the camera-ready version
  3. Add the appropriate copyright clearance code notice (see Copyright Clearance Code Notice Instructions below)
  4. Proofread your source document thoroughly to confirm that it will require no revision
  5. Verify that your PDF is Xplore-compatible using the PDF eXpress validation (see PDF eXpress Instructions below)
  6. Fill the electronic IEEE Copyright Form (eCF). It is available through EDAS (Go to your paper in EDAS – click the "+" button next to Copyright form – then click the "IEEE Copyright Submission" button and follow the instructions)
  7. Specify the presenter of the paper in the EDAS system
  8. Upload the validated PDF to EDAS as the "Final manuscript"
  9. Register for IIPhDW

Copyright Clearance Code Notice Instructions

The appropriate copyright clearance code notice is to appear on the bottom of the first page of each paper according to the guidelines set forth in the Cataloging/Copyright Instructions for an IEEE Conference Proceeding. Detailed instructions can be found at:

The copyright notice should appear about 1 cm below the left column only on the first page. It should be aligned to the left with the same left margin as the column. 

For papers in which all authors are employed by the US government, the copyright notice is: 
U.S. Government work not protected by U.S. copyright

For papers in which all authors are employed by a Crown government (UK, Canada, and Australia), the copyright notice is: 
978-1-7281-0423-2/19/$31.00 ©2019 Crown

For papers in which all authors are employed by the European Union, the copyright notice is: 
978-1-7281-0423-2/19/$31.00 ©2019 European Union

For all other papers the copyright notice is: 
978-1-7281-0423-2/19/$31.00 ©2019 IEEE

For LaTeX users:
Put the following code in the header of your document (before \begin{document}) and insert the appropriate copyright notice:

% Copyright notice
    \makebox[\columnwidth]{978-1-7281-0423-2/19/\$31.00 \copyright 2019 IEEE \hfill}
    \makebox[\columnwidth]{ }

In addition, add the following command somewhere in the second column of the title page:


This pulls up the text in the second column to prevent it from blindly running into the Copyright notice. The desired output is shown in the screenshot below.

For Microsoft Word users:
In Word you have to replace the text in the existing footer of IEEE template, see screenshot below. The font should be "Times New Roman" in size 8 and should be in normal letters (not bold or any other formatting).

PDF eXpress Instructions

Creating your PDF eXpress Account: Log in to the IEEE PDF eXpressTM site

First-time users should do the following:

  1. Select the New Users - Click Here link.
  2. Enter the following:
    • * 45547X for the Conference ID
    • * your email address
    • * a password
  3. Continue to enter information as prompted.

   An Online confirmation will be displayed and an email confirmation will be sent verifying your account setup.

Previous users of PDF eXpress need to follow the above steps, but should enter the same password that was used for previous conferences. Verify that your contact information is valid.


Contacting PDF eXpress Support:

Access the Publications Support Center for IEEE PDF eXpress. If you do not find an answer in the Find Answers tab, go to the Ask A Question tab. Your question will be forwarded to IEEE PDF Support and answered within 3 business days.

Oral Presentation Guidlines

The working language of the workshop is English, which will be used for all printed materials, presentations and discussions. 

The preferred format for the slides is PDF. PowerPoint format is also possible. Please make sure that all fonts are embedded. The presentation time is limited to 15 minutes and 5 minutes for questions. A computer with Adobe Acrobat Reader and Microsoft Powerpoint as well as a clicker is available. Please make sure to copy your presentation before the session starts onto the computer.

Please note: IEEE reserves the right to exclude a paper from distribution after the conference, including IEEE Xplore® Digital Library, if the paper is not presented by the author at the conference.

Poster Presentation Guidelines

The working language of the workshop is English, which will be used for all printed materials, presentations and discussions. 

The available space of the poster board is A1 in portrait. At least one author must be present during the dedicated poster session.

In addition to the poster, please prepare a short and precise 2 minutes oral presentation which serves as a teaser (maximum 2 slides). The poster should be used as the basis for the short oral presentation. The oral presentations will be scheduled shortly before the poster session.

Please do not forget to Register for IIPhDW