Paper Submission

Please submit an original paper (4-6 pages) stating the main contributions of your work as well as key references.

Conference content will be submitted for inclusion into IEEE Xplore database

Contributions must use LaTeX IEEEtran style or the Word template 

and must be handed in EDAS system as PDF.

    Instructions for Authors

    Submission of the Full Paper

    Submission of the Full Paper

    The conference committee has decided to submit the proceedings for inclusion in the IEEE Xplore library. This way, your publication will be available online for longer and will be easier to find by other researchers. In addition, an extended and revised version of the best papers can be published in the IAPGOS open access journal.

    Please be advised that your article will be submitted for inclusion in the IEEE Xplore database if the following conditions are met:

    • Your article topic is within the IEEE Xplore Database scope, i.e. it concerns broadly understood engineering
    • The article will receive at least two positive reviews
    • The copyright form is filled and sent (more information about this soon)
    • The paper passes the anti-plagiarism check


    The contributors must prepare the paper using the official templates linked below:

    LaTeX and Microsoft Word Template

    The best method of ensuring that your paper meets the format requirements is to copy and paste the article into the template file. The paper is required to be original, stating the main contributions of your work and to be written in English. All papers will be double blind reviewed.

    General guidelines are:

    • Paper Length: Minimum of 2, maximum of 6 pages, including figures, tables, references, authors' names and affiliations
    • Paper Size: US letter (8.5 x 11 inches), A4 (210mm x 297mm)
    • Fonts: Please embed fonts used in your PDF file. Type 3 fonts are not allowed.
    • Upload File Format: PDF (.pdf)
    • Advised File Size Limit: 2.0Mb
    • Please do not add page numbers
    • Please do not apply security settings
    • Max. abstract length: 250 words
    • Authors must not put any name and affiliation information in the full paper (double blind review)

    Submit Paper via EDAS (now closed)

    Submission of the Camera-ready Paper

    Subsequent to the review process, accepted papers have to go through the following steps (please read the instructions carefully):

    1. Make sure to consider all reviewer comments in your camera-ready version and update the paper accordingly
    2. Do not forget to include all authors' names and affiliation in the camera-ready version
    3. Proofread your source document thoroughly to confirm that it will require no revision
    4. Verify that your PDF is Xplore-compatible using the PDF eXpress validation (see PDF eXpress Instructions below)
    5. Fill the electronic IEEE Copyright Form (eCF). It is available through EDAS (Go to your paper in EDAS – click the "+" button next to Copyright form – then click the "IEEE Copyright Submission" button and follow the instructions)
    6. Specify the presenter of the paper in the EDAS system
    7. Upload the validated PDF to EDAS as the "Final manuscript"
    8. Register for IIPhDW

    Further information

    PDF eXpress Instructions

    Creating your PDF eXpress Account: Log in to the IEEE PDF eXpressTM site

    First-time users should do the following:

    1. Select the New Users - Click Here link.
    2. Enter the following:
      • * 54739X for the Conference ID
      • * your email address
      • * a password
    3. Continue to enter information as prompted.

       An Online confirmation will be displayed and an email confirmation will be sent verifying your account setup.

    Previous users of PDF eXpress need to follow the above steps, but should enter the same password that was used for previous conferences. Verify that your contact information is valid.


    Contacting PDF eXpress Support:

    Access the Publications Support Center for IEEE PDF eXpress. If you do not find an answer in the Find Answers tab, go to the Ask A Question tab. Your question will be forwarded to IEEE PDF Support and answered within 3 business days.

    Presentation Guidelines

    Oral Presentation Guidlines

    The working language of the workshop is English, which will be used for all printed materials, presentations and discussions. 

    The preferred format for the slides is PDF. PowerPoint format is also possible. Please make sure that all fonts are embedded. The presentation time is limited to 15 minutes and 5 minutes for questions. A computer with Adobe Acrobat Reader and Microsoft Powerpoint as well as a clicker is available. Please make sure to copy your presentation before the session starts onto the computer.

    Please note: IEEE reserves the right to exclude a paper from distribution after the conference, including IEEE Xplore® Digital Library, if the paper is not presented by the author at the conference.